Jobs

Bowen Island Community Foundation Administrator Position

The Foundation is hiring an organized and proactive Administrator to work professionally and effectively with our Board, committees, volunteers, donors, the Bowen community, and external groups, such as other charities. Working under the direction of the Chair and Vice Chair and collaboratively with Board members, this 15-hour/week position manages the day-to-day administration, record keeping, communications, and programming functions of the Foundation.

Approximately 20 additional hours per month are available to administer the Neighborhood Small Grants, a separately funded program of the Foundation. These hours can also be worked flexibly and duties are included below.

Here are some of the Administrator’s tasks:
  • Organize monthly Board meetings, the Annual Meeting, and other BICF-related meetings;
  • Keep current and historical records for timely, efficient, and secure accessibility;
  • Prepare and distribute marketing and/or communications materials;
  • Assist with general BICF functions, including planning and coordination, communications, on-site management, and follow-up where needed;
  • Manage the BICF website to ensure information is current;
  • Support the Treasurer and Bookkeeper with financial tasks, including preparing Charitable Tax Receipts, ensuring compliance with CRA requirements, liaising with banks, and managing cheque arrangements;
  • Liaise with the Vancouver Foundation and other community groups;
  • Maintain accurate and up-to-date mailing lists and databases;
  • Ensure annual renewals of all important insurances and organization memberships;
  • Administer the Neighbourhood Small Grants program including coordination of the volunteer NSG committee, handling inquiries, supporting applicants, processing applications and general management tasks such as tracking, budgeting, reporting and communications;
  • Other organizational tasks that emerge as needed to facilitate Foundation work.
Here are the important skills that you will need:
  • Proficient knowledge of information technology, including the ability to use and learn a variety of software;
  • Excellent knowledge and use of Microsoft Office products and all communication tools;
  • Excellent verbal, written, and interpersonal communication skills;
  • Strong organizational skills, with the ability to multi-task and adjust working schedule to meet deadlines and emerging needs;
  • Ability to work independently;
  • A collaborative mindset and the ability to work with diverse groups of people, as a good team member;
  • An understanding of privacy and confidentiality practices;
  • A positive attitude and interest in meeting or exceeding goals that maintain the Foundation’s work for the Bowen community.
Here are some of the benefits of this position:
  • Flexible working hours;
  • Working from home;
  • Good working relationships and supportive colleagues;
  • Part time, renewable annual contract on satisfactory review;
  • Hourly rate in the range of $28–$35, commensurate with knowledge and experience.

If you find the work of the Bowen Island Community Foundation interesting and you think your knowledge and experience are a good fit for the position, please forward your resume and cover letter to [email protected] by end of the day, Friday, November 22, 2024.