ADMINISTRATOR
[Part-time – 15 hours per week]
About the Bowen Island Community Foundation
The Bowen Island Community Foundation (BICF) is dedicated to fostering philanthropy, supporting community initiatives, and stewarding financial resources to enhance the well-being of Bowen Island residents. The Foundation is looking to hire an Administrator to work closely with the Executive Director and board of directors as the the Foundation moves into its next phase of growth and community impact.
Position Overview
The Foundation is hiring an organized and proactive Administrator to work professionally and effectively with our Board, committees, volunteers, donors, the Bowen community, and external groups, such as other charities. Working under the direction of the Executive Director, this position manages the day-to-day administration, record keeping, communications, and programming functions of the Foundation.
Approximately 50 additional hours per year are available to support the administration of the Neighbourhood Small Grants, a separately funded program of the Foundation. These hours can also be worked flexibly.
Key Responsibilities
- Organize monthly Board meetings, the Annual Meeting, and other BICF-related meetings;
- Keep current and historical records for timely, efficient, and secure accessibility;
- Develop and create engaging communications content, including articles, newsletters, promotional materials, and social media posts, to share Foundation news, highlight community initiatives, promote programs, and encourage community engagement;
- Assist with general BICF functions, including planning and coordination, communications, on-site management, and follow-up where needed;
- Manage the BICF website to ensure information is current;
- Support the Treasurer and Bookkeeper with financial tasks, including preparing Charitable Tax Receipts, ensuring compliance with CRA requirements, liaising with banks, and managing cheque arrangements.
- Liaise with the Vancouver Foundation and other community groups on administrative matters;
- Maintain accurate and up-to-date mailing lists and databases;
- Ensure annual renewals of all important insurances and organization memberships;
- Assist in the administration of the Neighbourhood Small Grants program including handling inquiries, supporting applicants, processing applications and general management tasks such as tracking, budgeting, reporting, and communications.
Key Qualifications, Skills & Experience
- Proficient knowledge of information technology, including the ability to use and learn a variety of software;
- Excellent knowledge and use of Microsoft Office products and all communication tools;
- Excellent verbal, written, and interpersonal communication skills;
- Strong organizational skills, with the ability to multi-task and adjust working schedule to meet deadlines and emerging needs;
- Ability to work independently;
- A collaborative mindset and the ability to work with diverse groups of people, as a good team member;
- An understanding of privacy and confidentiality practices;
- A positive attitude and interest in meeting or exceeding goals that maintain the Foundation’s work for the Bowen community.
Position Benefits
- Flexible working hours;
- Working from home;
- Good working relationships and supportive colleagues;
- Part time, renewable annual contract on satisfactory review;
Compensation
The compensation range for the position of Administrator is between $28 and $35 per hour, depending on qualifications and experience.
Application Process
If you’re inspired by the work of the Bowen Island Community Foundation and believe your skills and experience align with the role, please forward your resume and cover letter to [email protected] by end of the day, Sunday, November 29, 2026.
Only candidates who are invited to interviews will be contacted.